GST invoices are needed from airline companies as it is the record required to claim GST input on air ticket booking. Businesses pay GST for the air tickets they book. They can get input credit on it by filing returns. For this, they need to invoice from the airlines. The problem is how to retrieve airline GST invoices. One needs to contact the airlines to collect the invoice. This needs to be done on time to ensure that the invoice is received. GST input needs to be claimed within a year of the invoice being raised. Hence, the delay can lead to loss of input credit.

The solution to the problem of how to retrieve airline GST invoices is to register with the airlines. Every airline has an option for companies to log in to view their activity with the airline and to download the invoices that have the GST amount paid printed in it. Companies may need to register with the airline first before downloading the invoices. The invoice is a must to claim GST input credit and hence every single invoice has to be downloaded.

While registering is a one-time activity, downloading the invoice needs to be done every month. Large companies where the employees travel on flights frequently will have many invoices. Downloading all these invoices and tracking them is a major problem and companies need to put in the effort for this. In fact, one employee may be needed exclusively to spend time every month to do this work. This is actually a waste of resources.

Automation provides the answer to the question of how to retrieve airline GST invoices. Automation using software can help in retrieving invoices easily without manual intervention. A top-quality software solution will have an in-built bot that can get the invoices easily. An employee need not spend time every month searching for invoices, downloading them, and extracting the data. This can be done by software. Let’s see how it happens:

• Once the company registers with the airlines, it can access the airline portal and download the invoices.

• The software solution will have a bot that will use the login information to access the airline website and download invoices.

• The bot also can scan through emails, find invoices sent by airlines, and downloads them. This again helps as an employee need to spend time sifting through hundreds of emails.

• Once the invoice is downloaded, the software uses Optical character recognition technology to extract GST related data from the invoices.

• This data is then reconciled with bank data, credit card data, and most importantly data from GSTIN.

• Once the reconciliation is done, the software can generate a complete report on how much money was spent on ticket booking and how much GST was collected. This can be used to create the GST returns and the returns process can happen smoothly.

Software automation thus is a boon for companies and is the perfect answer for the question of how to retrieve airline GST invoices.